New Shortcuts Introduced in 2018 QuickBooks™ Desktop
Two new shortcuts were added to QuickBooks™ Desktop 2018, now you can:

- Copy a row by using Ctrl + Alt + Y
- Paste the copied row to a new line using Ctrl + Alt + V
This will work in below transactions
1, Invoices
2.Estimates
3.Sales receipts
4.Orders
5.Credit memos
6.Purchase orders
7.Timesheets
QuickBooks™ Desktop has many keyboard shortcuts to help you through common tasks and workflows. Use your keyboard instead of a mouse or trackpad to save time.
Note: When inside a transaction, any letter that is underlined is a shortcut to tab between fields. To use, just hold down Alt+ the corresponding letter.
See below, here are keyboard shortcuts you can use in QuickBooks™ Desktop that may help you work faster,
QuickBooks™ Desktop for Windows Shortcuts
Editing Transactions/List
KEYS
|
ACTION
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Ctrl+Del
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Delete the selected line in a transaction
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Ctrl+Ins
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Insert a blank detail line in a transaction
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Ctrl+Alt + Y*
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Copy line in an Invoice
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Ctrl+Alt + V*
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Paste the copied line to the intended row in the invoice
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Ctrl+N
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Create a new transaction or list item
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Ctrl+D
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Delete the current transaction or list item
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Ctrl+E
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Edit an item in an item list or in a register
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Ctrl+O
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Check in the write checks/cheques windows or in the check register: Use Ctrl+O to copy the check. You can then use Ctrl+V (paste) to create a copy of that check if you are in the check register.
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F5
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Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks™ to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
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Ctrl+H
|
Transaction history (used inside a transaction)
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* This is only available in QuickBooks™ 2018 and later versions.
Opening Windows/List
KEYS
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ACTION
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Ctrl+W
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Write Checks/Cheques
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Ctrl+Q
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To run a Quick Report, highlight an account, customer, or vendor then press Ctrl+Q to pull up the report.
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Ctrl+Y
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Transaction Journal (Used inside a transaction)
|
Ctrl+J
|
Customer Center
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Ctrl+A
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Chart of Accounts
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Ctrl+I
|
Create Invoices
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Ctrl+L
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If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.
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Ctrl+U
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Use the item from the list that you have just opened using Ctrl+L.
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Ctrl+R
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Use Register
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Ctrl+G
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If you are in a register for an account, entering Ctrl+G will take you to the register for the "transfer" account associated with the line you have selected
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Ctrl+F
|
Find
|
F1
|
QuickBooks™ Help
|
F2 or Ctrl+1
|
Product Information Screen
|
F3 or Ctrl+2
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Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks™ operations.
|
F4
|
QuickBooks™ Technical Support helper
|
Esc or Ctrl+F4
|
Close Active window
|
Ctrl+F6
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Move to the next open window and make it active.
Note: Some windows, such as the Accountant Center, does not allow this.
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Maneuvering
KEYS
|
ACTION
|
+
|
To increase the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.
|
-
|
To decrease the number in a form, such as a check/cheque number or invoice number, highlight the number you want to change.
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Alt+S
|
Save transaction
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Alt+N
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Save transaction and go to the next transaction
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Alt+P
|
Go to the previous transaction
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Tab
|
Go to the next field
|
Shift+Tab
|
Go to the prior field
|
Up arrow (↑)
|
Go to the previous line in a form
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Down arrow (↓)
|
Go to the next line in a form
|
Page Up
|
Move to the previous page in a form area or report
|
Page Down
|
Move to the next page in a form area or report
|
Ctrl+Page Up
|
Move to the first item a list or register
|
Ctrl+Page Down
|
Move to the last item in a list or register
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Ctrl+Enter
|
Record
|
Opening/ Closing QuickBooks™
KEYS
|
ACTION
|
Ctrl
|
To start QuickBooks™ without opening a company file, press Ctrl while opening QuickBooks™.
|
Alt
|
To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
|
Alt+F4
|
Exit
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Date Shortcuts
The following can be used while on the register or on any transaction list:
KEYS
|
ACTION
|
+
|
Advance to the next day
|
-
|
Previous day
|
T
|
Today
|
W
|
First day of the Week
|
K
|
Last day of the Week
|
M
|
First day of the Month
|
H
|
Last day of the Month
|
Y
|
First day of the Year
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[
|
(left bracket) Same day in previous week
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]
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(right bracket) Same day in next week
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;
|
(semi colon) Same date last month
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'
|
(apostrophe) Same date next month
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Alt+Down arrow (↓)
|
Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)
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Memorized Transactions
KEYS
|
ACTION
|
Ctrl+M
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To memorize the current transaction
|
Ctrl+T
|
Opens the Memorized Transaction List
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Miscellaneous Shortcuts
KEYS
|
ACTION
|
Ctrl+P
|
Print
|
Ctrl+R+P
|
If you have been trying to register QuickBooks™, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks™, select Help and then About QuickBooks™. When the product splash screen shows, press Ctrl+R+P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code.
|
Ctrl+K
|
QuickBooks™ Service Keys (Payroll)
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Ctrl+Alt+Y
|
Set up YTD Amounts. Select Help from the QuickBooks™ menu, then select About QuickBooks™ which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.
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F2 and Ctrl+B+Q
|
Export to QuickBooks™ Online. Press F2 then Ctrl+B+Q. Select OK or close the Product Information screen.
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Standard Text Editing
KEYS
|
ACTION
|
Ctrl+Z
|
Undo
|
Ctrl+X
|
Cut
|
Ctrl+C
|
Copy
|
Ctrl+V
|
Paste
|
Del
|
Delete a character to the right
|
Backspace
|
Delete a character to the left
|
Home
|
Go to the first character in the field
|
End
|
Go to the last character in the field
|
Ctrl+Right arrow (→)
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Move to the next word in a current text field
|
Ctrl+Left arrow (←)
|
Move to the previous word in a current text field
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